Calculated Items are formulas that can refer to other items within a specific pivot field . Calculated Fields are formulas that can refer to other fields in the pivot table. This is a issue with pivot tables see link. Dummies has always stood for taking on complex concepts and making them easy to understand. Another very annoying Excel pivot table problem is that all of a sudden Excel pivot table sum value not working. To open it, first click the pivot table, then click: PivotTable Tools > Analyze > Fields, Items & Sets > Calculated Field… The Insert Calculated Field dialog appears. The pivot fields remain in the data source table, however, they're not populated (as shown in the screenshot below). For instance, If I have a calculated item which calculates the difference between two columns of the pivot table (two differente years), and I insert a calculated field that is a division between two columns from the data source (example, “Revenue/quantity”), the original calculated field doesn’t work … After I ungroup Date field, inserted the Calculated item to run ='Cash in'-'Cash out', the Date field was unable to group automatically by Month, Year or Quarters now. I've attempted to attach the spreadsheet to this thread (not sure if it's worked, as the attachment button doesn't seem to do anything!). For example, a calculated field can operate on values within the report, but not on values outside of the report in another range or table. For example, we may add a helper column to the data table or decide to perform the calculations outside of the PT. Dummies helps everyone be more knowledgeable and confident in applying what they know. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. But sometimes fields are started calculating as count due to the following reasons. Thread starter toshimarise; Start date Feb 27, 2014; Tags calculated field max() pivot table T. toshimarise New Member. I have and excel sheet that pulls data from an external source (ServiceNow) via MS Query. How to do dynamic named ranges. I can reproduce your issue when I grouped the Date column. There are a handful of calculated fields on top of the pivot tables that are breaking too, but I'm assuming once the pivoted data is populated the calc'd fields will once again work. Those days, I tested with your Excel file and created a new Pivot table to insert the Calculated item. I have downloaded the results of an online survey and have started building a pivot table to try and make sense of them. Create the calculated pivot field that uses the fields corresponding to the restated formula, including the new field you just created; do not use SUM or COUNT at this point. So, when we encounter this limitation, we try to work around it. Whenever the fields are added in the value area of the pivot table, they are calculated as a sum. In this example, we'll set up a pivot table with both types of formulas, to see where and how they work. In the raw data tab, rows are responses and columns are answers. To get around this you can add the Daily Capped Total formula to you table itself instead of the pivot table and the field will calculate correctly. Drop the data into Excel into a table. Problem 3# Excel Pivot Table Sum Value Not Working. If you try to pivot off this data, the calculated field will still be grayed out. Pivot table calculated field with MAX() doesn't work as expected. Another solution to get the total would be to place a formula outside the pivottable and sum the column minus the grand total. Pivot Table - Add Calculated Field Not Working Apr 26, 2012. I think that calculated fields work only on "sum of " whatever field . The Insert Calculated Field dialog can be a little confusing to work with. Calculations outside of the pivot fields remain in the data table or decide to perform the calculations of! Table, however, they 're Not populated ( as shown in the screenshot below ) 27... To other Items within a specific pivot field table problem is that all of a Excel! Reproduce your issue when i grouped the date column table, they 're Not (! Up a pivot table sum value Not Working are started calculating as count due to the data source table they... Date column and created a New pivot table to Insert the calculated field MAX ( ) n't..., 2012 issue with pivot tables see link are formulas that can to... 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